Simple Tips to Prepare Documents for ADF Scanning

Preparing documents for ADF scanning is important because proper document preparation prior to the scan can prevent paper feed errors and damages to the scanner. Before using ADF to perform scanning tasks, fan the stack of paper to loosen any sheet that may be stuck together. This is very helpful to avoid paper jams. Before loading documents into the ADF, loosen documents and fan the documents so that no two pages are sticking together. Make sure to remove static electricity from paper. Hold the documents upside down with both hands, and then gently push them onto a flat surface to align the edges of all documents. These methods will allow documents being fed into the ADF one at a time and prevent paper feeding error.

To scan multiple documents in a batch from the ADF can increase your work efficiency and make large scanning tasks easier. The ADF of the scanner accepts a variety of paper and stationery you may use in your daily work or personal life, such as: normal paper whose size and ream weight meet the scanner requirements, notched paper, coated paper (e.g., brochure). Checking document conditions before scanning is very helpful to avoid paper jams during scanning; therefore, don’t use the ADF to scan documents if they meet any of the following conditions:

  • Paper lighter or heavier than the scanner’s acceptable paper weight
  • Paper with clips or staples attached
  • Paper with inconsistent thickness, e.g., envelops
  • Paper with wrinkles, curls, folds, or tears
  • Paper with an odd (non-rectangular) shape
  • Paper with static electricity
  • Tracing paper
  • Carbon paper, pressure sensitive paper, carbonless paper Items other than paper, e.g., cloth, metal foil.

Because paper inserted incorrectly may cause paper jams in ADF scanners, it is better to carefully check document conditions and make sure the size as well as ream weight of your documents are acceptable by the scanner. The following suggestions can prevent paper feeding errors and damages to the ADF unit:

  • Remove all small objects e.g., paper clips, pins, staples or any other fasteners attached, before loading the paper into the ADF.
  • Make sure the paper is completely flat with no creased or curled corners.
  • Avoid scanning documents with pencil lead and newspaper clippings as they will make the ADF exposure glass and the inner ADF dirty. If you have to scan such paper, clean the scanner frequently.
  • The paper for each batch scanned by ADF can be of the same or different weights. However, make sure the length of each scan batch is the same.
  • DO NOT use the ADF to scan photographic sheets or particularly valuable document originals; wrinkles or other damages can happen in case of paper feeding errors.
  • DO NOT place paper with wet ink or correction fluid into the ADF. Wait few minutes for it to get dry.

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