How to scan to JPG with DocAction II ?

We usually scan and store our documents as PDF files in most business occasions, especially to save as searchable PDF files since they’re easy to store and search. But sometimes, some content, such as hand-drawn wiring diagrams, manuscripts, etc., need to be transmitted in the form of JPG or other image formats, because their file sizes are small and the original images can be reproduced. At this time, we’d better to scan the file directly into a JPG file!

Full text search examines ALL of the words in the scanned document!

Previously we had mentioned the “barcode as the filename”, and the “multi-naming formats” of the combinations by prefix, suffix, the serial number and the date & time to help you to manage the scanned document. If you are still worried that you cannot find the file you are looking for, no problem, we have another powerful trick – FTS full-text search!

Multiple file naming formats help you classify the scanned file as soon as you see it!

Speaking of the file names for scanned files, I think most people will think of the serial number, or the format of date and time! Of course, such a file name is not a problem for scanning, the problem is in the subsequent filing and classification. Since you want to scan the document into an electronic file, you definitely want to find it more convenient and efficient in the future. It is better to know the file type from the file name, so we usually modify the name of the scanned file manually!

Modify the name of the scanned file manually!!!

That is to open the file one by one to see what the content is, then rename each file one by one!!!

What!! How long does it take to do this!!

Should it be so annoying to sort the scanned files! ?

Naming the scanned file by barcode makes document easy to find

Have you notice that there are more and more documents containing barcodes? Do you know what does those barcodes mean? According to the explanation of Wikipedia, traditional barcodes systematically represent data by varying the widths and spacings of parallel lines. Therefore, barcodes are actually used to manage the documents or forms, and are widely used in documents such as logistics forms, medical records, production process history, contract/management reports, and book/mail management. The reason why barcode is convenient for file management is that its high reliability–the accuracy rate far exceeds the manually key-in; the high efficiency–the reading speed is fast; the cost is low and it’s easy to make. A set of barcode represents a case, which is very convenient for tracking and management.